Large hauls can feel overwhelming. With items arriving at the warehouse at different times, managing Quality Control (QC), shipping costs, and delivery estimates becomes a complex task. The Hoobuy Spreadsheet is your ultimate tool for bringing order to the chaos, turning a sprawling purchase list into a perfectly controlled shipment.
The Challenge of Multi-Item Hauls
When building a large haul from platforms like Taobao, 1688, or Weidian, you face several organizational hurdles:
- Items arrive at the Hoobuy warehouse over days or weeks.
- Each item requires individual QC photo
- Calculating final shipping weight
- Tracking multiple expected delivery dates
- Calculating final shipping weight
Without a system, it's easy to lose track, forget items, or make costly shipping mistakes.
The Hoobuy Spreadsheet Solution
The Hoobuy Spreadsheet (typically a shared Google Sheets or Excel file) is a dynamic central command center for your entire haul. Here’s how to structure it for maximum control.
Essential Columns for Your Spreadsheet
| Column Header | Purpose | What to Enter |
|---|---|---|
| Item/Link | Product Identification | Product name & the original purchase URL. |
| QC Status | Quality Control Tracking | Use statuses: "Awaiting," "Photos Received," "GL" (Green Light), "RL" (Red Light), "Exchanged." |
| Warehouse Weight | Shipping Cost Calculation | The exact weight (in kg) from your Hoobuy warehouse page once the item is stored. |
| Expected Delivery Date | Timeline Management | The date the seller promised to ship to Hoobuy. Helps identify delayed items. |
| Hoobuy Storage # | Quick Reference | The unique warehouse storage number for easy finding. |
| Notes/Action | Pre-Shipment Checklist | e.g., "Request shoe box removal," "Rehearse packaging." |
Workflow: From Order to Shipment
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1. Initial Setup
Create your spreadsheet with the columns above. Fill in details as you place each order.
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2. Daily Update & QC Phase
Check your Hoobuy "Stored" page daily. Update the spreadsheet: add Warehouse WeightStorage #. Change the QC Status
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3. Pre-Shipment Consolidation
Once all items are "GL," use the SUM functiontotal haul weight. This allows you to estimate shipping costs accurately and choose the best line (e.g., Sea, Air, Express).
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4. Final Submission
Using the Storage #Notes
Key Benefits of This Method
Total Transparency
See the status of every item in your haul at a single glance. No more guessing.
Informed Budgeting
Accurate weight totals prevent unexpected shipping cost surprises.
Proactive Management
Spot delayed items via the Expected Delivery Date column and follow up with sellers early.
Reduced Errors
The checklist format ensures no crucial pre-shipment step is forgotten.